Waite Park Rifle Club: Board Minutes

Find below the Waite Park Rifle Club Board of Directors approved Meeting Minutes from newest to oldest starting at the Annual Meeting on 2/7/2026

Note that Minutes are not generally approved until the next board meeting, so will be about a month to post.

Meeting Agenda will be available in the calendar.

Note that all financial data is removed, but is available to members by request or available at the monthly board meeting.

Date/Time: Thursday, July 9, 2026; 7:00 p.m.

Venue: Sal’s Bar & Grill
109 West Minnesota Street, St Joseph MN 56374
Attendance:

  • Note Taker: Greg Haupert
  • Directors: Dan Carson [Chief Instructor]
  • Gary Grimmius [Treasurer]
  • Greg Haupert [Secretary]
  • John Borchert
  • James Alexander
  • Member(s): Jim Vanek
  • Guest(s): None
  • Absent: Chuck Muehlbauer

Call to Order: 7:02 pm

Approval of Agenda
Submitted by Carson
Vote: 5-0

Approval of Previous Meetings’ Minutes:
Board Meeting – July 9, 2026, submitted by Haupert
Vote: 5-0

Treasurer’s Report (by Gary Grimmius)
<redacted>
Amounts as of June 30th
Expenses paid: Stearns County tax and reimbursement check to Frank for club expenses.
Income: Membership income deposits.
Vote: 5-0

OLD BUSINESS:
Range Report
252 range visits and 239 gate entries in June.
Still waiting on delivery of self healing targets.

Membership Report
As of the meeting date there were approximately 394 or 395 membership renewals for 2026.

Gate Review
There have been no complaints.
Discussed providing gate code to board members to give out in emergencies.

NEW BUSINESS:

  • Annual Meeting.
    Discussed beginning planning for next annual meeting.
  • Shooting Benches.
    Member Jim Vanek suggested raising the height of shooting benches to increase comfort.
    Several methods of raising the height were suggested. Jim stated he would investigate methods.

Adjournment
Vote 5-0-0
Meeting Adjourned @ 7:29 p.m.

Date/Time: Thursday, 11 June, 2026; 7:00 p.m.

Venue: Sal’s Bar & Grill
109 West Minnesota Street, St Joseph MN 56374
Attendance:

  • Facilitator: Chuck Muehlbauer
  • Note Taker: Greg Haupert
  • Directors: Dan Carson [Chief Instructor]
  • Gary Grimmius [Treasurer]
  • Greg Haupert [Secretary]
  • John Borchert
  • James Alexander
  • Member(s): None
  • Guest(s): None
  • Absent: None

Call to Order: 7:00 pm

Approval of Agenda
Submitted by Muehlbauer
Motion to Accept as Submitted: James 2nd: Dan
Vote: 6-0

Approval of Previous Meetings’ Minutes:
Board Meeting – May 14th, 2026, submitted by Haupert
Motion to Accept as Submitted: Chuck 2nd: Greg
Vote: 6-0

Treasurer’s Report (by Gary Grimmius)
<redacted>
Amounts as of June 11th
Expenses paid: Stearns County tax, insurance premium payments and reimbursement checks to John, Frank, Chuck, and Dan for club expenses.
Income: Membership income deposits.
Motion to Accept as Submitted: James 2nd: Dan
Vote: 6-0-0

OLD BUSINESS:
Range Report
247 range visits in May. Number of visits is down from last few years.

Membership Report
As of the meeting date there were approximately 390 membership renewals for 2026.

Gate Review
Gate code was provided to St. Augusta Fire Department.
Procedure for gate malfunction was prepared and posted and RSO and members key placed in box along with instructions.
Discussed obtaining a chain and lock to lock gate if gate becomes inoperable.

Member Suggestion
Member suggested installing and using light instead of flag to indicate range in use. Board discussed the suggestion and decided to not take action at this time.

NEW BUSINESS:
Guest Day
Discussed who was going to attend the guest day on June 14th.

Adjournment
Motion to adjourn by Chuck, 2nd Dan
Vote 6-0-0
Meeting Adjourned @ 7:49 p.m.

Date/Time: Thursday, 14 May, 2026; 7:00 p.m.

Venue: Sal’s Bar & Grill 109 West Minnesota Street, St Joseph MN 56374

    • Attendance:
      • Facilitator: Chuck Muehlbauer
      • Note Taker: Greg Haupert
      • Directors: Dan Carson [Chief Instructor]
      • Gary Grimmius [Treasurer]
      • Greg Haupert
      • John Borchert
      • James Alexander
      • Member(s): None
      • Guest(s): None
      • Absent: None
  1. Call to Order: 7:04 pm
  2. Approval of Previous Meetings’ Minutes:
    • Board Meeting – April 9th, 2026, submitted by Borchert
      • Motion to Accept as Submitted: James 2nd: Dan
      • Vote: 5-0-1
  3. Treasurer’s Report (by Gary Grimmius)
    • Checking: xxx
    • Savings: xxx
    • Total: xxx
    • Amounts as of May 14th
    • Expenses paid: sales tax, reimbursement checks to John B. for club expenses, Menards for railing and bollard expenses, and property tax.
    • Income: Membership income deposits.
    • Insurance payment to be paid on May 18th
    • Motion to Accept as Submitted: James 2nd: Dan
    • Vote: 6-0-0

OLD BUSINESS:

  1. Range Report
    • 73 range visits in March
  2. Membership Report
    • As of the meeting date there were approximately 355 membership renewals for 2026.
  3. Gate Review
    • St. Augusta Fire Department wants code to gate. We are providing a code.
    • Potential Issue with gate.
      • It is necessary to touch the card to the reader to activate the gate. May cause issues.
  4. Range Maintenance
    • Handrail was successfully installed.
    • Bollards have been installed around the gate card reader to help prevent cars from running into the reader.

NEW BUSINESS:

  1. Final New Member Training Day
    • Discussed who was going to attend the final new member training date. All board members will be attending.
  2. Member Email Addresses
    • Discussed obtaining email addresses for all members to allow for better communication of issues that arise.
  3. Burning Barrel
    • The door to the burning barrel is in need of repair or replacement.
  4. Dust Control Material
    • Club is in need of additional dust control material as the supply is running out.
  5. Adjournment
    • Motion to adjourn by James, 2nd Dan
    • Vote 6-0-0
    • Meeting Adjourned @ 7:48 p.m.

 

Date: Thursday, 09 April, 2026 

Time Scheduled: 19:00 Called to Order: 19:45 Moved to Adjourn: 20:42 Location: Sal’s Bar & Grill, 109 West Minnesota Street, St Joseph, MN 56374 

Attendance: 

Name Attendance Role 

Chuck Muehlbauer present  President
Dan Carson present  Chief Instructor
Gary Grimmius present  Treasurer
Greg Haupert  absent  Secretary
James Alexander  absent  Executive Range Officer
John Borchert present  Technology

Guests / Members in attendance:

Jim Vanek 

Petra Borchert

 

Call to Order: 19:45, forty-five minutes after scheduled time. 

Approval for Agenda: All in attendance reviewed and approved. 

Approval of Previous Meetings’ Minutes: All in attendance reviewed and approved. a. Single printed copy provided by Chuck for directors’ review. 

Action Request: want notes sooner after meetings; prefer within 1 week of mtg, approved minutes to publish to website without financial details.

Treasurer’s Report: 

  1. <redacted> as of March 31. Action Request: Need total count of new members to get accurate insurance coverage. Current coverage assumed for 400-450 members, actual membership may be less. 
  2. General discussion had on property tax, insurance coverage, deposits expected from April membership meetings.
  3. Motion to approve treasury report by Dan, seconded by John, all in attendance approved.

Range Report: 

  1. Average number of visits in March over the past six years is 59; March 2026 had 60 known visits. 
  2. Acknowledge summer scheduling of events provides predictable consistent attendance numbers. 

Membership Report: 

  1. Renewals: 318 from Annual Meeting and Key Exchanges
  2. 90 less than 2025 roster 
  3. Assume 10% attrition 
  4. May 16, 2026 is the last day to renew per letter, email, and website.
    1. Dan commented on receiving calls for new member interest. 
  5. New Member Meetings scheduled: Saturday, April 25 and Saturday, May 16.
  6. Conversation 23 registered RSO on membership 
    1. Action Request: Contact registered RSOs for action. Currently, only a few RSO actively participate; Gather list of those registered and request/schedule participation.

Gate Review: 

  1. Action Request: Chuck to get desired code from Augusta Fire Department to John for loading emergency access into the gate system. 
  2. Action Request: Chuck to obtain realtor style lockbox as non-electronic backup for when cards not working. Card in box would be limited code use and box code reset as needed. 
  3. Action Request: Chuck to develop SOP for code lock-out, loss, and reset. d. Concerns expressed for weather issues relating to the gate (ice-over, extreme cold, etc.)

Status of Assumption of Steve Studankski’s Roles: 

  1. DNR range – James Alexander 
  2. DNR trees – James Alexander 
  3. Non-Profit documentation – not yet received. 
  4. Rosters – Chuck
  5. Action Request: Chuck to follow up with Steve to obtain Non-Profit documentation.

Preparation for upcoming Dates: 

  1. New Member Trainings 
  2. Chuck provided a printed range map with 1-page info to include hours of operation, restrictions, rules of safety, etc. to take since they are to turn back in the presentation pages.
  3. Action Request: Email copy of map & info page from Chuck to John.
  4. Action Request: Chuck to run New Member Orientation. Expecting Dan, Gary, & John to assist in key exchange and orientation as needed.
    1. Saturday, May 16th : New Member Training 12:00
  5. Range Maintenance Days 
    1. Action Request: Chuck & Dan 
      1. Perimeter fence check 
      2. Herbicide range / paths (poison ivy) 
      3. Hand railings for paths 
      4. Backstop reinforcements 
      5. Replace planks on RR ties for use in Silhouette league 
    2. Thursday, May 7th : Range Maintenance 17:00
    3. Saturday, May 9th : Range Maintenance 09:00

Adjournment: Gary motioned to adjourn, Dan seconded, all in attendance agreed.

Next Scheduled Meeting (2nd Tuesday of each Month) 

Thursday, May 14, 2026. 7:00 

Sal’s Bar & Grill, 109 West Minnesota Street, St Joseph, MN 56374

 

Table of Action Items

Action Item  Responsible
want notes sooner after meetings; prefer within 1 week of mtg, approved minutes to publish to the website without financial details.
Need total count of new members to get accurate insurance coverage. Current coverage assumed for 400-450 members, actual membership may be less.
Contact registered RSOs for action. Currently, only a few RSO actively participate; Gather list of those registered and request/schedule participation.
Chuck to get desired code from Augusta Fire Department to John for loading emergency access into the gate system. Chuck to John
Chuck to obtain realtor style lockbox as non-digital backup for when cards not working. Card in box would be limited code use and box code reset as needed. Chuck
Chuck to develop SOP for code lock-out, loss, and reset.  Chuck
Chuck to follow up with Steve to obtain Non-Prof documentation.  Chuck
Email copy of map & info page from Chuck to John.  Chuck to John
Chuck to run New Member Orientation. Expecting Dan, Gary, & John to assist in key exchange and orientation as needed. Chuck
Chuck & Dan for Range Maintenance Days  Chuck & Dan

Date/Time: Thursday, 12 March, 2026; 8:00 p.m.

Venue: Sal’s Bar & Grill
109 West Minnesota Street, St Joseph MN 56374
• Attendance:
o Facilitator: Chuck Muehlbauer
o Note Taker: Greg Haupert
o Directors: Dan Carson [Chief Instructor]
Gary Grimmius [Treasurer]
Greg Haupert
John Borchert
James Alexander
o Member(s): None
o Guest(s): None
o Absent: None

1. Call to Order: 8:10 pm

2. Approval of Previous Meetings’ Minutes:
a. Board Meeting – February 12h, 2026, submitted by Muehlbauer
i. Motion to Accept as Submitted: James 2nd: Dan
ii. Vote: 6-0

3. Treasurer’s Report (by Gary Grimmius)
a. On budget – specifics discussed
b. Motion to Accept as Submitted: Muehlbauer 2nd: John B
c. Vote: 6-0-0

OLD BUSINESS:
4. Range Report
a. No visits in first two weeks of February due to no access because of snow
b. 21 range visits in February

5. Membership Report
a. As of the meeting date there were approximately 250-275 membership renewals for 2026.
i. It is estimated that the club will not achieve the maximum number of memberships from membership renewals.

6. Gate Review
a. We will need to provide an access code to EMT & Fire Department.
b. We need a procedure for Gate Malfunction
i. It will be necessary to make the procedure available in the shed so that no one is trapped inside the gate during a malfunction or power failure.

7. December Mailing List Error
a. We are unsure of the number of members that did not receive the annual letter
i. Some people that did not renew last year were not removed from the list
ii. Chuck will follow up

NEW BUSINESS:
8. Annual Meeting Review
a. Discussed member correspondence dated 2/9/26.
i. Chuck spoke to concerned member concerning his complaints
b. Discussed options for a speaker at the next annual meeting
i. previous speaker didn’t provide information on gun legislation

9. Staffing for March 21st Key Exchange
a. Dan, Gary, John and Greg agreed to attend the key exchange.

10. Addition of 2nd Signatory to Checking and Savings Account
a. Chuck hasn’t done yet, but will follow up

11. Status of Assumption of Steve Studanski’s Roles
a. Chuck called Steve
i. Steve was hospitalized
ii. Chuck will follow up with Steve
b. Steve’s Roles:
i. DNR contact
ii. 501c3 Filings
iii. Minnesota Secretary of State renewal
iv. Roster Maintenance

12. Advantages/Disadvantages of Becoming an NRA Range?
a. Discussed potential issues:
i. May have to charge more for dues for non-NRA members due to fees charged by NRA
ii. NRA does not do as much for gun clubs as it used to
iii. Some members do not like the NRA

13. Corporate Governance (Specifically, Community Engagement Opportunities)
a. Discussed the following possibilities:
ii. Adopting a Road
1. May not get enough involvement from members to do
iii. Host High School Trap Teams
1. Current range is too small for most high school teams
2. In future we may consider hosting a smaller team

14. Adjournment
c. Motion to adjourn by Greg, 2nd Dan
d. Vote 6-0-0
e. Meeting Adjourned @ 9:10 p.m.

Waite Park Rifle Club Annual Meeting

Meeting Date: Saturday, 07 February, 2026
Meeting Venue: Sal’s Bar & Grill
109 West Minnesota Street, St Joseph MN 56374

MEETING MINUTES

Call to Order: 7:03 p.m.

Attendance:

o Facilitator: Brian Chesney [President]
o Note Taker: Chuck Muehlbauer
o Directors:
Dan Carson [Chief Instructor]
Gary Grimmius [Treasurer]
o Member(s): Annual Meeting Attendees
o Guest(s):
Spouses
o Absent:
Steve Studanski
Dan Knoll (Deceased)

 Moment of Silence:
o The meeting was opened with a moment of silence in remembrance of our
recently deceased Board Member, Dan Knoll. Mr. Knoll passed away
unexpectedly on January 24th, 2026.
 Gate Keys:
o Will change on Sunday February 8th
o Powered gate with Swipe Cards will be effective on May 16th.
 Cell Phone Boosters:
o Two cell phone boosters were installed
o AT&T has complained about interference; boosters have been turned off and
will remain off until this is resolved.
 Volunteers to run leagues are Urgently Needed:
o Grant Travis & John Borchert are running most of the leagues. This is not
sustainable.
 Treasurer’s Report (by Gary Grimmius):
<numbers removed but available by request>
REVENUE:
Memberships:
Annual Dinner Member Payments:
Interest on Account Balances:
Trap Target Fees:
TOTAL REVENUE:
EXPENSES:
Printing & Postage:
Gift Cards (Door Prizes):
Annual Meeting Dinner:
Rain Tax:
Range Maintenance:
Awards:
Utilities (Stearns Electric):
NRA Renewals:
MN Department of Revenue:
MN Not-for-Profit Status Renewal”
Property Tax:
Electric Powered Gate System:
Insurance (Property):
Insurance (Liability):
Insurance (Directors & Officers):
Insurance (Umbrella):
Targets:
St. Augusta Fire Department Donation:
TOTAL EXPENSES:
CASH RESERVES AS OF 12/31/2024:
2025 Revenue:
2025 Expenses:
CASH RESERVES AS OF 12/31/2025:
Does not match Jan ‘2025 BoD Mtg Minutes

 Range Visits:
o 1,737 visits were recorded during calendar year 2025
o New holes have appeared in Baffles, although less than previous years
 Eye Protection:
o We have had instances of Members’ showing resistance to wearing eye
protection.
o Examples of incidents of case rupture (out of battery) and blown magazines
were provided to elucidate the need for eye protection.
o Eye protection is and will remain mandatory. This policy will be tenaciously
enforced by RSOs in 2026.

 Guest Speaker
o District 14A Representative Bernie Perryman offered an update on political
issues in the state.
 Trophy Presentations:
o John Borchert presented:
 Smallbore Rifle Silhouette: Jim Vanek (318/320)
 Big Bore Action: John Borchert (by 0.07%)
 Small Bore Pistol Action: Grant Travis (by 0.32)
 Small Bore Bullseye: John Borchert

o Centerfire Precision Rifle is replacing Smallbore Pistol Silhouette in 2026
o There is an urgent need for volunteers to help run events
 Must have RSO (Range Safety Officer) certification
 RSO Certification is generally a 1-day training requirement
o Additional youth participation is desired
 Firearms, ammo, & PPE can be provided if needed
 Elections:
o Brian Chesney & Steve Studanski are resigning and not seeking reelection.
Dan Knoll’s (deceased) and Chuck Muehlbauer’s positions are up for
reelection.
 It was explained that Chuck Muehlbauer was not elected to a Board
position, but rather appointed in April, 2025 to fill a vacancy. This
appointment is valid until the Annual Meeting, at which time he must
be elected to serve the remaining one year of the term that was
vacated.
o Four Candidates are willing to Serve: Chuck Muehlbauer (incumbent), Greg
Haupert, John Borchert, & James Alexander
o Those candidates present (Muehlbauer, Haupert, & Borchert) introduced
themselves to the group.
o A call for nominations from the floor was made
 None were voiced
o Vote by acclamation was successful for all four candidates with no
oppositions voiced
 Door Prizes
o Runnings & Guns & Gear (5 of each) Gift Cards were presented by drawing.
 Adjournment:
o The meeting was adjourned at 7:47 p.m. –
END OF MINUTES –